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Scheduled Tasks

Scheduled tasks run prompts automatically on a schedule. Results arrive wherever you want—email, Slack, WhatsApp, Monday, or any connected platform that supports messaging. Set up once, receive outputs daily, weekly, or monthly without lifting a finger.

How scheduled tasks work

  1. Chat first. Ask Toffu for what you want. Iterate until the output is exactly right.
  2. Schedule it. Once you're happy, say "send me this every Monday at 9am" or similar.
  3. Receive automatically. Toffu runs the prompt on schedule and delivers results to your chosen channel.

Creating a scheduled task

Use natural language to define the schedule and the task:

Schedule a daily task at 8am (weekdays only): Check Google Business Profile for new reviews from the last 24 hours. For each review, draft a response using a warm, professional tone. Send the digest even if there are no new reviews.

Schedule a weekly task on Monday at 9am: Summarize competitor social media activity from the past week. Include post frequency, engagement rates, and any new campaigns or messaging changes.

Schedule a monthly task on the 1st: Generate a performance report comparing this month to last month. Include traffic, conversions, and top-performing content.

Schedule options

Toffu understands natural language schedules. Some common examples:

  • every day at 8am
  • every weekday at 9am
  • every Monday at 10am
  • every month on the 1st
  • every 2 weeks on Friday
  • every quarter on the first Monday

Describe the schedule however makes sense—Toffu will figure it out.

What makes a good scheduled task

Be specific about the output format. Don't just say "monitor competitors"—say what you want delivered.

Bad: Monitor competitor pricing weekly

Good: Schedule a weekly task on Monday at 8am: Check competitor pricing pages for Product X, Y, and Z. Compare to our current prices. Flag any changes greater than 5%. Format as a table with competitor name, product, their price, our price, and % difference.

Include what to do when there's nothing to report.

Schedule a daily task at 9am: Alert me to any negative reviews (3 stars or below) from the last 24 hours. Include the full review text and a draft response. Don't send anything if there are no negative reviews.

vs.

Schedule a daily task at 8am: Send a digest of all new reviews from the last 24 hours. Always send the digest even if empty—this confirms monitoring is working.

Specify tone and voice for content tasks.

Schedule a weekly task on Tuesday at 10am: Create a LinkedIn post sharing an insight about B2B marketing. Use a thoughtful, conversational tone—not salesy. Include a question to encourage comments.

Common scheduled tasks

Daily review monitoring

Schedule a daily task at 8am (weekdays only): Check Google Business Profile for new reviews and questions. For each review, draft a response using our brand voice: friendly, helpful, and professional. For questions, draft accurate answers. Always send even if empty.

Weekly competitor digest

Schedule a weekly task on Monday at 9am: Summarize what competitors posted on LinkedIn last week. Note any new messaging, campaigns, or product announcements. Keep it brief—bullet points only.

Weekly content ideas

Schedule a weekly task on Monday at 8am: Generate 5 content ideas for this week based on trending topics in our industry. For each idea, include a headline, target keyword, and one-sentence summary.

Monthly performance report

Schedule a monthly task on the 1st at 9am: Generate a marketing performance report for last month. Include: website traffic and top pages, social engagement by platform, email open and click rates, and top 3 wins to highlight. Format for sharing with stakeholders.

Monthly profile audit

Schedule a monthly task on the 15th: Audit our Google Business Profile for outdated information, missing photos, or unanswered questions. List issues by priority.

Campaign management

Weekly ad performance summary

Schedule a weekly task on Monday at 8am: Pull performance for all active ad campaigns across Google Ads and Meta Ads. Show spend, impressions, clicks, CTR, and conversions for each campaign. Flag any campaigns with CTR below 1% or cost per conversion above $50.

Daily budget pacing check

Schedule a daily task at 9am (weekdays only): Check ad spend pacing across all platforms. If any campaign is on track to exceed monthly budget by more than 10%, alert me with the campaign name and projected overspend.

Weekly campaign recommendations

Schedule a weekly task on Friday at 3pm: Review this week's ad performance and suggest 3 specific optimizations. Focus on underperforming ads, audience segments to test, or budget reallocation opportunities.

Competitor research

Toffu can access ad libraries (Meta Ad Library, Google Ads Transparency Center, LinkedIn, TikTok) to track competitor advertising.

Weekly competitor ad tracking

Schedule a weekly task on Monday at 9am: Check the Meta Ad Library for new ads from [competitor names]. For each new ad, note the creative type, messaging angle, and call-to-action. Flag any new offers or positioning changes.

Monthly competitor ad analysis

Schedule a monthly task on the 1st: Analyze competitor advertising across Meta, Google, and LinkedIn ad libraries. Summarize: which competitors are most active, what messaging themes are common, any new products or offers being promoted, and creative formats being used.

Competitor landing page monitoring

Schedule a weekly task on Wednesday at 10am: Check competitor websites for changes to their main landing pages and pricing pages. Note any new messaging, features highlighted, or pricing changes.

Competitor content tracking

Schedule a weekly task on Monday at 8am: Review what [competitor names] published last week across their blog, LinkedIn, and Twitter. Identify topics they're focusing on and any content gaps we could fill.

Brand monitoring

Daily brand mention alerts

Schedule a daily task at 8am: Search for mentions of our brand name across social media, news, and forums from the last 24 hours. Flag any negative mentions for immediate review. Summarize positive mentions.

Weekly social listening report

Schedule a weekly task on Monday at 9am: Summarize conversations about [industry topic or product category] from the past week. Include: trending themes, common questions or complaints, and any mentions of us or competitors.

Weekly press and news monitoring

Schedule a weekly task on Monday at 8am: Search for news articles mentioning our company, competitors, or industry keywords. Summarize any significant coverage and flag PR opportunities.

Managing scheduled tasks

View, edit, pause, or delete scheduled tasks from the Scheduled Tasks section in the sidebar. Each task shows:

  • Last run time and status
  • Next scheduled run
  • Recent outputs

Tips

  • Fine-tune in conversation first. Don't schedule a task blind. Chat with Toffu to get the output exactly how you want it. Once you're happy with the result, say "send me this every Monday at 9am" to turn it into a scheduled task.
  • Start with one task. Get it dialed in before adding more.
  • Use "always send even if empty" for monitoring tasks—silence can mean the task broke.
  • Deliver where it's useful. Send urgent alerts to Slack or WhatsApp. Send reports to email. Match the delivery channel to how you'll act on the output.
  • Be specific about formatting. Tables, bullet points, or prose—tell Toffu what you want.
  • Include context in the prompt. The task runs without your conversation history, so include any relevant details.

Scheduled tasks vs. one-time prompts

Use scheduled tasks for:

  • Recurring monitoring (reviews, competitors, mentions)
  • Regular reports (weekly, monthly)
  • Consistent content creation (weekly posts, monthly newsletters)

Use one-time prompts for:

  • Ad-hoc analysis
  • Specific campaigns
  • One-off content pieces